Embedded Files
Go to "Payables" - "Vendors"
Click "+" to add new Vendor
Encode new "Vendor ID" and click "ENTER" to check whether that vendor ID is existing.
If it passes like the video, you can continue next step :)
Prepare 2303 or BIR Registration form with you to fill in the system for vendor information
Vendor Class: VAT or NVAT
Account Name: Distinguished Supplier Name or Trade Name (if you are transacting with specific branch, please specify here)
Legal Name: Legal registered name (by default, system populate the account name here, you can update if necessary)
Address Line1: Mandatory.
Primary Contact: Contact for this vendor, please at least leave phone or email for accounting to contact in case any clarification in the future.
Account Email: Add email here to notify supplier automatically
The rest field in yellow highlight are not mandatory, but will be nice to maintain if you have these information.
Go to "PURCHASE SETTINGS"
Encode "Tax Registration ID" - TIN Number
If the vendor does not have TIN Number, please encode "n/a"
Now you can click "SAVE" 😉😉😉
Maintain Payment Information in "MORE INFO"
Maintain Payment Information in "MORE INFO"
Legal Entity (Corporation)
Legal Entity (Corporation)
Bank SWIFT Code: Please google it !
Name of the Bank
Bank Account: Account Number
Payee Classification: Corporation
Corporate Name: Account Name
First Name: No need to encode
Middle Name: No need to encode
Last Name: No need to encode
Individual (Natural Person)
Individual (Natural Person)
Bank SWIFT Code: Please google it !
Name of the Bank
Bank Account: Account Number
Payee Classification: Individual
Corporate Name: No need to encode
First Name: First Name
Middle Name: Middle Name (enter "NA" if no middle name)
Last Name: Last Name
Upload Attachment
Upload Attachment
Please upload mandatory document in files
Vendor Certification of Registration (2303) - Example
Proof of ownership of Account Number - Example
Sample of Sales Invoice or SOA - Example
If the vendor you transact with cannot provide such information, please reach to accounting team for exceptional handling. Thank you!
Inform Accounting Team for Vendor Activation
Inform Accounting Team for Vendor Activation
By default, Vendor status is Inactive, you need to inform Tax Team for activation.
Tax Team Contact - Norlinda Abid <nabid@hhgroup.ph>
Once Accounting verify the request, you will be able to proceed transaction with this vendor 💪💪💪
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