Embedded Files
Enter a Purchase Receipt
Enter a Purchase Receipt
Vendor - The vendor you receive goods from
Date - The date you receive
Vendor Reference - delivery receipt number, if there is no d/r number, please enter date instead
Create Bill - if you want to convert to AP automatically.
Enter Receipt Items
Enter Receipt Items
ADD PO / ADD PO LINE
ADD PO / ADD PO LINE
By clicking "ADD PO/ ADD PO LINE" you can add item from purchase order
Branch - the company/entity that owns this item
Inventory - stock item ID
Warehouse - the warehouse that receive the goods
If it is procured in El Nido, we can receive directly in warehouse
If it is procured outside of El Nido (ex. Manila, China...),
please receive item in corresponding warehouse (P4PM, P4PC) first and enter Transfer Order later!
Location -
For procurement team - receiving to MAIN (as Lobby)
For operation team - receiving to corresponding location (ex. 3F, 5F, KITCHEN...)
Receipt Qty - System will populate open qty from PO, adjust to actual receipt quantity if differ.
ADD LINE
ADD LINE
If you receive item that does not have corresponding PO, you can use "ADD LINE" instead.
In this case, you need to specify Inventory ID, Warehouse, Location, Receipt Qty, UOM, Unit Cost manually.
Release Purchase Receipt
Release Purchase Receipt
After confirm receiving item/warehouse/qty is correct, you can "REMOVE HOLD" and "RELEASE"
Upon "RELEASE", system will generate "IN Receipt Document" (IR#0029 in screenshot) to update inventory quantity and value.
FAQ
FAQ
Wrong Received Quantity
Wrong Received Quantity
Actual Received > Qty Entered: Enter another "Purchase Receipt" to receive the quantity difference.
Actual Received < Qty Entered: Create a "Purchase Return" to return the quantity difference. Go to Purchase Return
Error: PI in Progress
Error: PI in Progress
If you receive error message like this, it means certain item is under physical inventory count, all movement is frozen until PI count complete.
"Purchase Receipt" will still be released (can be put into Payment Request by procurement team), but due to "IN Receipt Document" is not released, inventory quantity and value is not yet updated!
AFTER PI Count is completed, you should go to "Release IN Documents" and release all blocked IN Document. (then Inventory Qty/Value will be updated)
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