Embedded Files
Application Scenario
Application Scenario
Procurement Team - AFTER we receive the goods/service, and vendor provide Invoice Receipt and request for payment.
Please note that even it was 100% paid in advance, it is still mandatory to go through the process for handing in Invoice Receipt!
Engineering Team - AFTER subcontract is completed, and vendor provide Invoice Receipt and request for payment.
Daily Kitchen Procurement - AFTER procurement from market, and hand in Invoice Receipt for reimbursement/Liquidation.
Reservation Team - Liquidation / Refund Request
ADMIN Team - Payment request per OR / Liquidation
General Introduction
General Introduction
A Payment Request in ERP, is refer to a Bill document in system.
You can enter a Bill directly, or generated from PO/Subcontracts
A Bill can be enter/generated AFTER the goods/service delivery is recorded in system.
Stock Procurement -
Warehouse Team / Cost Controller need to confirm receiving the goods by entering Purchase Receipt in system.
Service Procurement -
Procurement Team need to confirm the service is delivered by entering Purchase Receipt in system.
Landed Cost -
Procurement Team need to confirm receiving the goods by entering Landed Cost in system.
Expense / Petty Cash Liquidation -
Once supporting document is provided, enter AP Bill directly in system.
List of Bills and Adjustments
List of Bills and Adjustments
Go to "Bills and Adjustment" and filter type for "Bill"
You can see all Bill documents and it's status.
On Hold - It is a draft, not yet submitted for approval.
#Bills created manually
#Bills generated from Purchase Receipt
Pending Approval - Pending Approval
Balanced - It is approved and pending finance team to process
Open - It is recognized by finance team, but not yet fully paid/applied.
Closed - It is fully paid/applied by finance team
Prepare the Bill
Prepare the Bill
Type -Bill
Date - Invoice Receipt Date
Vendor Ref - Invoice Receipt Number
If there is no I/R Number, please enter date instead
Terms - Payment Term
Due Date - Payment due date by payment term
Description - subject of this payment request
Bill Line Details
Bill Line Details
Inventory ID - The item we paid for.
For Expense and Liquidation, please use inventory ID that starts with "E-" which most suit your applying scenario
Ext. Cost - Requested amount for this item
PO Number - which Purchase Order this Bill originated from
PO Receipt Number - which PO Receipt this Bill originated from
Branch (Line) - The entity that owns this expense
Project - Tagging this expense for analysis
#See below appendix for example details
Tips and Notes
Tips and Notes
You can click "ADD PO RECEIPT/LINE" to include multiple Purchase Receipt into the same Bill (Ex.AP#001)
But you need to first make sure that Purchase Receipt Line is not yet included in another Bill (Ex. AP#002)
If certain Purchase Receipt Line is included in another ON HOLD Bill (Ex. AP#002)
You need to remove them ON HOLD Bill (Ex. AP#002) first!
(Same for ADD PO LINE, ADD SUBCONTRACT, ADD LC*) *Landed Cost
Submit and Print your Request
Submit and Print your Request
Upload supporting document to FILES
Click on "REMOVE HOLD" + "SAVE" to submit your request
Print out Request and sumbit hard copy to Accounting Team
Appendix. Combination Example of Branch + Warehouse + Project
Appendix. Combination Example of Branch + Warehouse + Project
Page updated
Google Sites
Report abuse