Prepare PI Count

Confirm ALL Inventory Movements are Completed

Prepare Physical Inventory Count

Enter Physical Inventory Count

Physical Inventory Count

Physical Inventory Review

Review Physical Inventory Count

STEP 1 - FINISH COUNTING

STEP 2 - Set Not Entered to Zero/Skipped

STEP 3 - Complete PI

STEP 4 - Release IN Adjustment Document

FAQ

Q1 - You find out certain inventory movements were not released before PI and want to complete the movements

Confirm ALL Inventory Movements are Completed

When conducting PI Count, system will freeze all inventory movement for given Warehouse + Stock ID till the PI Count is completed and released.

Please first ensure all inventory movements are completed and released

Issue - Have all Issue document released? #Hotel Consumption #Issue Fixed Asset to Service #Issue Construction to Field #Discrepancy
Purchase Receipt - Have all Purchase Receipt are released? #All Purchase Receipt
Transfer Receipt - Have all Transfer Receipt are released? #Transfer from oversea warehouse
Transfers - Have all Transfers document released #Transfer between warehouse/location in El Nido

Prepare Physical Inventory Count

Go to "Prepare Inventory Count"

Enter PI Parameter

PI Type -

# FB: F&B (Item Class R-FB**)

# MK: Main Kitchen (Item Class R-MK**)

# HK: House Keeping (Item Class H-HK**)

# POMEC: (Item Class H-PM**)

Description - Purpose of this PI
Warehouse - Warehouse to Count

Blank Lines to Append

For operation team to enter item that is not on the list.

3. System will populate all in-stock item and its location & book qty

4. Click "Generate PI" to generate PI list.

Enter Physical Inventory Count

There are 2 ways to enter PI count

Physical Inventory Count - For user to enter PI quantity
Physical Inventory Review - For cost controller or manager to review/monitor current PI progress (and enter PI quantity as well)

Both screen can download PI list to Excel, please choose the one that fit your process more!

Physical Inventory Count

For operator to enter PI quantity only. Just enter the Reference Nbr. and Enter PI quantity IN BASE UOM and SAVE.

You can use "ADD" to record item that is not on the list

You can press the "Excel" icon to download PI list

Physical Inventory Review

For cost controller or manager to review/monitor PI progress.

You can see the Status and Physical Quantity entered by operation team, or you can enter PI qty directly IN BASE UOM as well.

You can use "ADD" to record item that is not on the list

Tips: you can prepare your sheets in excel, and upload to system for PI quantity

Review Physical Inventory Count

STEP 1 - FINISH COUNTING

After clicking "Finish Counting", system will take the latest average unit cost to calculate estimated variance cost

Note: You can still adjust physical qty at this stage.

STEP 2 - Set Not Entered to Zero/Skipped

Set Not Entered Lines to Zero or Skipped

Set Not Entered to Zero = MISSING ON SITE

Set Not Entered to Skipped = NO CHANGE WITH QTY

STEP 3 - Complete PI

Click "Complete PI" to generate "IN Adjustment Document"

Note: You CANNOT adjust physical qty at this stage.

STEP 4 - Release IN Adjustment Document

Click on the "IN Adjustment Document"

If there is something you need to adjust, click "Delete"

and the PI qty can be modified again

If you confirm the PI result, click "RELEASE"

Upon RELEASE, system will update inventory value & qty and PI status will set to "Completed"

FAQ

Q1 - You find out certain inventory movements were not released before PI and want to complete the movements

Ans -Cancel PI and Prepare another PI again.

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