Embedded Files
Application Scenario
Application Scenario
Procurement Team - Down payment to vendor BEFORE the good is issued or service delivered.
Daily Kitchen Procurement - Request for cash claim in advance BEFORE market purchasing.
Raise a Prepayment Request from PO/Subcontract
Raise a Prepayment Request from PO/Subcontract
Click "Create Prepayment Request"
Enter prepayment reason in description
Adjust prepayment amount by "Prepayment Percent"
Tips: If certain lines are not required for prepayment, you can delete the line (or set the prepayment percent to 0)
Balance is the requested total
Double confirm your request
Enter Amount = Balance;
Enter Tax Amount = Tax Total.
Save your Request
Click "REMOVE HOLD" to sumbit for approval.
Once it is approved, finance will proceed for payment.
For Daily Kitchen Procurement - Cash claim in advance must attached with approved prepayment doc#
Follow up on the Prepayment Request
Follow up on the Prepayment Request
- Check by Purchase Order
For Each Purchase Order, in PREPAYMENTS tab, you can see the Prepayment document related to this PO
Status
Pending Approval
Balanced = It is approved, but not yet processed by finance team
Open = There's still open balance not applied to bills
Closed = Prepayment is applied completed.
Payment Ref.
If is paid by finance team, you will see Payment Document #
You can click the link and see proof in attachment.
- Check all Prepayment in "Bills and Adjustments"
Go to "Bills and Adjustments" and filter type for "Prepayment"
You can see all prepayment request and it's status.
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